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Michael DeMarco

Business Solutions & Software Group has been serving the Coral Springs area since 2005, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.

Tip of the Week: Ensuring Smartphones are an Office Tool

Tip of the Week: Ensuring Smartphones are an Office Tool

A smartphone can easily be a very powerful productivity tool, but if you aren’t careful, it can be an equally large distraction in the office. With the right tweaks, you can make one option more likely. Here, we’re sharing a few tips to help you make these tweaks and turn your smartphone into a productivity machine.

Optimize Your Apps

How many applications do you currently have installed on your phone? Of those, how many do you actually use? Chances are, there are a lot of apps that no longer serve you any purpose that are just sitting on your phone, cluttering your application drawer and drawing attention away from the tools you need.

Our recommendation here is twofold: first, do some spring cleaning and delete some of the applications that you just don’t use any longer. They aren’t doing you any good, anyway, and they are only taking up valuable storage space on your device. Second, take the time to organize your device, arranging apps on different screens. This will help you to stay focused on the task and hand, without your social media accounts or the silly mobile game you downloaded drawing you away – there is nothing wrong with having them, as long as they don’t impact your work.

Disable Certain Notifications

Speaking of your social media (and of being drawn away from your responsibilities, for that matter), there is no need that you need to know that one guy you met at a mutual friend’s party has liked your status during work hours. The same goes for the silly mobile games. Who cares that your energy has recharged and that “your kingdom needs you?” You have real work to do!

The notifications that these applications send us are meant to be disruptive, to put the task at hand to the side as you follow the application where it takes you. Turning off notifications takes a lot of power away from distracting applications simply by preventing temptation.

Disconnect

Depending on the task at hand, it may even be a good idea to disconnect your phone for a few moments’ peace. Of course, if you’re expecting important phone calls to be coming in, this is a bad strategy to try out. Otherwise, kill your phone’s Internet and wireless connections, and consider putting on some headphones to make your focused attention clear to anyone around you.

Keep It Updated

Of course, for your mobile device to be able to work productively, its software needs to be vetted and maintained. Make sure you actively apply updates and patches over time to ensure that your device remains in good working order. Your IT resource will be a useful ally to lean on where this is concerned.

What has your experience been with smartphones in the workplace? Share your thoughts in the comments!

 

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